Privacy Policy

Data Protection Policy

Move the Masses (MTM) needs to keep certain information on its employees, volunteers, service users and trustees to carry out its day to day operations, to meet its objectives and to comply with legal obligations.

MTM also gathers personal information of registered website users (www.movethemasses.org.uk).

MTM is committed to ensuring any personal data will be dealt with in line with the Data Protection Act 1998 and the new data protection legislation introduced under the General Data Protection Regulation (GDPR) and Data Protection Bill. To comply with the law, personal information will be collected and used fairly, stored safely and not disclosed to any other person unlawfully.

Aims of this Policy

The aim of this policy is to ensure that everyone handling personal data within MTM is fully aware of the requirements and acts in accordance with data protection procedures.

The policy provides information for anybody who’s personal information we may hold.

Definitions

Data means information which –

  • (a) is being processed by means of equipment operating automatically in response to instructions given for that purpose,
  • (b) is recorded with the intention that it should be processed by means of such equipment,
  • (c) is recorded as part of a relevant filing system or with the intention that it should form part of a relevant filing system,
  • (d) does not fall within paragraph (a), (b) or (c) but forms part of an accessible record as defined by section 68, or
  • (e) is recorded information held by a public authority and does not fall within any of paragraphs (a) to (d).

The definition of processing is; obtaining, using, holding, amending, disclosing, destroying and deleting personal data.

How we share information with other organisations

We will only disclose your personal information where we have your consent to do so, or where there is another very good reason to make the disclosure for example, we may disclose information to CQC or a local authority where we think it is necessary to do so in order to protect a vulnerable person from abuse or harm. Any such disclosure will be made in accordance with the requirements of the current data protection legislation.

Wherever possible, we will ensure that any information that we share or disclose is anonymised, so individuals cannot be identified from it.

Responsibilities

All employed staff, trustees and volunteers who process personal information will act in line with this policy, our Confidentiality Policy and the data protection principles.

Data Security

MTM  will ensure that any electronic databases will have restricted access and/or password protection and that access rights are up to date.

Your right to access information

It is your right to access information we hold about you. We may require proof of identity before access is granted. We aim to comply with requests for access to personal information as soon as possible, and requests will always be processed within one month from the request being received.

If you think we may hold personal data relating to you and want to access it please email hello@movethemasses.org.uk

When a request is made via a third party, MTM will take steps to ensure that the third party has the appropriate authority to act on behalf of the individual. In these circumstances, MTM is entitled to send information to the individual themselves, rather than the third party, where staff or volunteers see fit.

MTM will make reasonable adjustments for those with disabilities who are unable to make this request in writing. MTM will also make reasonable adjustments to the response, including but not limited to, providing information in Braille or large print.

Correcting or deleting your personal data

If you know that we are holding your personal data and believe that it may be wrong, or if you want it to be amended or removed, you have a right to request that it is amended or deleted.

Please make your request by email to hello@movethemasses.org.uk

Review of policy

This Privacy Policy is freely accessible to all. It will be reviewed on a yearly basis to adapt or improve it.